Location: Oxford, Frensham, London, Tavistock
Dates: July August 2025
Salary: £676.72 per week

International House London has been running summer schools since 2011 across the UK. We are proud to be accredited by the British Council and International House World Organisation. We celebrate the diversity of our students and staff and have strong Vision, Mission, and Values beliefs. We prioritise the safety, happiness, and well-being of our students to create memorable experiences for all involved. We actively offer professional development and skills training to our staff and are proud to have a community of returning staff with regular returners year on year. Over half of our 2024 cohort are hoping to return in 2025.
In our very successful 2024 British Council inspection, strengths were highlighted in the following areas: strategic and quality management, staff management, student administration, premises and facilities, learning resources, academic staff profile, academic management, course design, teaching, care of students, accommodation, and leisure opportunities.

Role Overview

As Centre Administrator, you will be responsible for the daily functioning of the centre management office on-site at your assigned location. You will provide essential administrative support for the centre management team and the wider staff. Your duties will include record-keeping, managing passports and pocket money, booking medical appointments, chasing forms, printing and ordering supplies, and ensuring smooth operational procedures. You will also manage the accommodation allocation and work closely with the Welfare Manager and Centre Manager to ensure students are accommodated appropriately for their bookings.

Camp Location & Dates

Oxford: 2nd July 13th August 2025, International House Oxford, St Edwards School (12-17 year olds)
Frensham: 9th July 13th August, International House Frensham, Frensham Heights School (8-17 year olds)
London: 2nd July 6th August, International House London (12-17 year olds)
Tavistock: 9th July 20th August, International House Tavistock, Mount Kelly School (12-17 year olds)

Salary

£676.72 per week including holiday pay + paid induction

Contract

1 to 6 weeks, depending on operational needs. The role requires up to 48 hours per week, typically spread over a 6 day week, with 1 full day off per week.

Key Responsibilities

Accommodation Management: Ensure all students are assigned appropriate rooms according to their booking and liaise with the site team regarding any maintenance issues.
Transfer Day: Support the Centre Manager in preparing for transfer day, briefing staff, overseeing the registration process, and updating the live transfer sheet throughout the day.
Financial Transactions: Maintain up-to-date records of petty cash and payments received. Ensure all receipts and expenses are filed appropriately and uploaded to the system.
Passports & Deposits: Create and manage a filing system for passports and student deposits. Ensure all deposits and passports are returned before departure and liaise with group leaders about storage.
Administrative Support: Assist with the registration of new staff, ensuring all documentation is completed, and responding to queries from staff and parents.

Essential Requirements

Educated to GCSE standard (minimum 5 A*-C, including English and Maths).
Proficient English speaker.
IT literate.
Strong administrative and multitasking skills.
Customer service or administrative experience.
Ability to work under pressure and as part of a team.

Desirable

Experience of working in a residential environment or in an educational institution.
Experience of working with teenagers and young people.
Ability to speak additional languages.
Experience with financial administration (petty cash, receipts, and payments).
Safeguarding training.

What We Offer

Free Meals & Refreshments: Enjoy 3 delicious meals a day, with access to tea, coffee, and snacks throughout your shift.
Accommodation Included: Stay on-site in comfortable accommodation with en-suite or shared bathroom facilities.
Exciting Excursions: Take part in organised trips and activities around the UK, exploring local attractions and cultural landmarks.
Professional Growth: Access to ongoing training and development opportunities to enhance your skills and boost your career.
International Experience: Work in a dynamic, multicultural environment, interacting with students and staff from all over the world, gaining valuable global experience.

Application Information

International House is committed to safeguarding and promoting the welfare of all young learners.
Please note that if you are successful at the interview stage, all offers are subject to two references, a Disclosure and Barring Service Check, and Police Check (if living abroad) that are considered satisfactory to IH London.
Due to the nature of this role, we are unable to offer sponsorship. Therefore, applicants must have valid right to work in the UK to be considered for this position.
International House Londons Values:
Ethical, Inclusive, Innovative, Passionate, Professional